Official Reports & Document Printing Center (VMI System)
The Print Form menu in the VMI (Vendor Managed Inventory) system is the central module for viewing, exporting, and printing all official documents related to sales, returns, consignment activities, and financial transactions between Villa Market and suppliers.
Users can generate important documents such as purchase orders, return forms, monthly sales reports, and outstanding invoices.
All documents can be printed as PDF or exported to Excel (.xlsx) for accounting or audit purposes.
🔹 Main Functions in Print Form
Menu
Description
Purchase Order (PO)
View and export purchase orders that Villa Market issues to suppliers. Details can be reviewed and exported to Excel.
Return
Display or print product return documents, used when consigned products cannot be sold (damage, expiry, etc.).
Return Image
Search and view photographic evidence of product returns using the return document number.
Sale Consign (Monthly Consign Report)
View monthly consignment sales reports. Select “Round 1”, “Round 2”, or “Weekly”. Can print detailed or summary reports.
Debt Report (Outstanding Invoices)
View all outstanding invoices categorized by status (New / All). Export to PDF or Excel.
Debt History Report
View historical invoice records by date range. Can export detailed or summary reports.
🔹 Key Highlights of Print Form
✅ All business documents are centralized in one place
✅ Users can view / print / download any document independently
✅ Supports both PDF and Excel (.xlsx) formats
✅ Easy to use for both suppliers and Villa Market purchasing teams
🔹 Purpose of Print Form
🧾 Produce Official Trade Documents
Suppliers can generate official documents for accounting, auditing, and tax purposes.
🔍 Monitor Transaction Activities
Track purchase orders, product return documents, monthly sales, and payment records.
🔁 Connect Sales & Accounting Systems
Ensures accuracy and data consistency across all departments.
📊 Improve Financial Visibility
Helps suppliers monitor outstanding invoices and payment progress through the Debt Reports.
🔹 System Structure (Print Form Workflow)
📘 The Print Form module acts as the central hub for retrieving all commercial documents generated from the VMI workflow—from purchasing and returns to sales and billing activities.
🔹 Benefits for Suppliers
✅ Instantly print reports and documents for verification
✅ Easy tracking of monthly consignment sales and invoice payments
✅ Reduces errors in financial follow-up
✅ Ensures all references match Villa Market’s standardized data
🧩 Summary
The Print Form menu is the official reporting center of the VMI system.
It consolidates critical documents after all operational steps—ordering, returning, selling, and billing—allowing suppliers to verify and archive accurate records.
✔️ Input / Input Consign → Used for data entry
✔️ Print Form → Used for official output and reporting
