Purchase Order (PO)

Purchase Order (PO)

The Purchase Order (PO) is an official document issued by Villa Market to suppliers to confirm the purchase of goods. A PO contains product details, quantities, delivery dates, and additional purchasing information. It is a key document within the VMI system for controlling procurement and delivery processes.

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🔹 Purpose of the Purchase Order (PO)

• Provide an official request to suppliers specifying which products Villa Market requires and in what quantity

• Ensure suppliers can prepare and deliver products accurately

• Serve as an official reference for receiving goods and issuing invoices

• Support smooth coordination between Purchasing, Warehouse, and Suppliers

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🔹 How to Access PO Documents

1. Login to the VMI System

2. Navigate to Print Form → Purchase Order (PO)

3. The PO search page will appear

4. Set the Start Date – End Date to define the PO period you want to view

5. Select Branch (required)

6. Select Department (optional)

7. Click Print to generate the list of Purchase Orders

8. After clicking Print, the system will display all PO documents that match your search criteria. You can also click any PO to view detailed item information.

Department / Category List (Example)

Below is the list of Department Codes used in the Villa Market VMI System. These codes are used when filtering products, creating promotions, entering new items, or generating reports.

Code	Department / Category (EN)	Description (TH)
01	Liquor	เหล้า / สุรา
02	Cookies & Snacks	คุกกี้ & ขนมขบเคี้ยว
03	Ready-to-Eat Food	อาหารสำเร็จรูป
04	Japanese Food	อาหารญี่ปุ่น
05	Instant Beverage / Supplements	เครื่องชงละลาย / อาหารเสริม
06	Canned / Bottled Food	เครื่องกระป๋อง / ขวด
07	Grocery	สินค้าอุปโภคบริโภค (ทั่วไป)
08	Cooking Oil / Seasoning / Bakery Ingredients	น้ำมันพืช / เครื่องปรุง / อุปกรณ์ทำขนม
09	Beauty Aid	ผลิตภัณฑ์ดูแลร่างกาย (BEAUTY AID)
10	Household Products	ผลิตภัณฑ์ในครัวเรือน
11	Cigarettes & Tobacco Accessories	บุหรี่และอุปกรณ์ยาเส้น
12	Pet Food & Supplies	อาหารและอุปกรณ์สัตว์เลี้ยง
13	Bakery Ingredients	เครื่องปรุงเบเกอรี่
14	General Merchandise	GENERAL MERCHANDISE
15	Wholesale	สินค้าขายส่ง
16	Not in Use	ห้ามใช้
17	Japanese Seasoning	เครื่องปรุงอาหารญี่ปุ่น
18	Bakery	เบเกอรี่
19	Consignment Products	สินค้าฝากขาย
20	Beverages	เครื่องดื่ม
21	Delicatessen	อาหารปรุงสำเร็จ (DELI)
22	Frozen Food	อาหารแช่แข็ง
23	Dairy Food	ผลิตภัณฑ์นม
24	Fresh Meat	เนื้อสด
25	Stationery	อุปกรณ์เครื่องเขียน
26	Books	หนังสือ
27	Scale Items (Weighted Products)	สินค้าชั่งกิโล
28	Special Items	สินค้าพิเศษ
29	Seasonal Items	สินค้าตามฤดูกาล
30	Office Supplies	ของใช้สำนักงาน
35	Special Wholesale	ขายส่งพิเศษ

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📝 Notes

• These department codes are used throughout multiple VMI modules:

  • OFF Take Promotion

  • BOGO/Two-For Promotion

  • Enter New Items

  • Item Maintenance

  • Consign Inventory

  • Flow to PO

• Some departments may be reserved or not in use (e.g., 16 – Not in Use).

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🔹 Exporting Purchase Order Data

You can export PO data for use in logistics, accounting, or reporting purposes:

Click Export to Excel (.xlsx)

The exported file will include important PO information:

Data Field	Description
Order Date	The date the PO was issued
PO Number	Official purchase order number
Product List	All products included in the PO
Quantity	Ordered quantity per item
Branch	Branch receiving the goods
Supplier	Supplier responsible for delivery

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🔹 Benefits of the Purchase Order (PO) Menu

• ✅ Suppliers can verify Villa Market’s purchase requests with complete accuracy

• ✅ Reduces delivery errors and improves coordination

• ✅ Provides an official reference for accounting and invoicing

• ✅ Supports further analysis using exported Excel reports

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🧾 Summary

The Purchase Order (PO) menu allows suppliers to quickly and accurately check all purchase orders issued by Villa Market. It ensures proper communication, reduces delivery mistakes, and provides official documentation for accounting and logistics processes.