Purchase Order (PO) Creation for Consignment Suppliers
The Flow To PO menu is used to create Purchase Orders (PO) for Consign Suppliers.
This menu helps suppliers prepare items to be delivered to the Distribution Center (DC) based on the stock needs of each branch.
The system enables suppliers to efficiently manage branch demand, delivery planning, and PO creation directly from the web interface.
🔹 Flow To PO List (Main Page)
The main list page displays all existing purchase orders and allows users to Search / Create / Edit / Export PO information.
Screen Components
No.
Item
Description
1️⃣
Date Range
Select the date range of PO documents to view
2️⃣
Export File Type
Choose export file type, such as .xlsx
3️⃣
Export Button
Export PO list into an Excel file
4️⃣
Query
Retrieve PO data within the selected date range
5️⃣
New
Create a new purchase order
6️⃣
Search Box
Type keywords to filter PO documents
7️⃣
Print (🖨️)
Print the PO in report format
8️⃣
Edit (✏️)
Open an existing PO for editing
🔹 Steps to Create a New Purchase Order
When clicking New, the system will open the PO creation page.
Step 1: Select Basic Information
Fill in the required fields:
Field
Details
Branch
Select the branch sending products to DC
Delivery Date
The date items must be delivered
Type (Storage Condition)
Ambient / Chilled / Frozen / etc.
DC Branch
Select the DC where products will be delivered
💡 If no branch is selected, the system will automatically retrieve data from all branches.
Step 2: Retrieve Item List
Click "Retrieve Purchase Order List"
The system will generate a list of products required for the selected Branch + DC + Product type.
Displayed Product Columns
Column
Description
Product Code
Item code
Product Name
Description of the item
Branch Code
Branch requesting the stock
Branch Name
Name of the branch
Qty
Quantity required
Unit
Unit of measurement
Step 3: Review and Save
Once all product data is displayed:
Functions on the page
Function
Description
Show Items to Deliver
Display all items that will be delivered to DC
Save (💾)
Save the purchase order
Cancel (❌)
Cancel PO creation if not required
🔧 Additional Functions
Feature
Description
Query
Search existing PO documents by date range
Edit (✏️)
Open a saved PO to revise item details
Print
Print the PO document for delivery or approval
Export to Excel
Download the PO data for offline review
⚙️ Usage Tips
Double-check the Delivery Date before saving the PO
Retrieved product list depends on:
Selected branch
Product type
Stock requirements
If stock or branch data changes, click Query again to refresh before creating a PO
📘 Summary
The Flow To PO menu is a crucial tool for both Suppliers and the Villa Market purchasing team. It allows:
✔ Creating new Purchase Orders quickly
✔ Editing and exporting PO documents
✔ Managing delivery plans to the DC efficiently
✔ Reducing manual input errors
✔ Streamlining communication between suppliers and DC operations
This menu centralizes PO management into one easy-to-use interface.
